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a records management program should be more than just a way to store an organization’s information. Access Sciences builds records management programs to be sustainable and adaptable over the long term, enabling compliance while supporting operations. We start by understanding not only what records must be kept, but why they should be kept. This helps us determine how long they must be retained, how they should be stored, and when they should be destroyed.
Modus™, our patented record retention schedule solution enables us to develop retention schedules that exactly meet an organization’s needs. In addition, we model the organization’s information lifecycle to communicate a clear and defensible process for records retention and destruction. Every component of the records management program is right-sized for your organization, and designed to grow and adapt as your business evolves.
We have more than 30 years of experience designing, building, and sustaining RIM programs using time-tested records management principles and best practices.
We assess organization’s current practices and develop program roadmaps to provide structure and address gaps.
Our experts design and implement sustainable information management and governance programs.
We develop relevant, actionable information management and governance policies and processes.
From beginning to end, we do it all – records ingestion, classification, request fulfillment, lifecycle management, and security.
Modus™, our patented retention solution, enables our experts to develop schedules that exactly meet an organization’s retention requirements.
We help organizations to communicate and justify the business need for records and information management programs.
Our experts help organizations realize cost savings by physically and digitally analyzing boxed records inventories in support of defensible disposition.
Our professionals ingest, image, and classify content, freeing organizations to focus on their core business.
Records management is focused on what you must do to protect and manage records throughout their lifecycle. It is based on legal and regulatory requirements and has rigorous standards for compliance.
Information management builds on records management and other document management activities to create a comprehensive system of policies, processes, and tools designed to control and maintain information, so that its value can be leveraged throughout its useful life.
This client’s retention schedule had not been updated in 10 years. Its use was limited to physical records and it was not fit for purpose with electronic records or their new content management system. Faced with far too many entries, few people outside of the organization used it to classify records.
Records management programs tend to focus on the legal consequences of not keeping records that should be retained, or retaining records that should be destroyed. Technical records are a different matter. In addition to satisfying legal and regulatory requirements, accurate technical records can save hundreds of thousands of dollars in material and equipment costs, eliminate hundreds of hours of rework, and in some cases, have significant safety implications.
A state agency with a well-established records management program and a robust physical records management solution in place determined that, as the volume of its electronic information grew, electronic records required similar governance and information lifecycle management. Electronic records were decentralized and stored in Outlook, and network drives maintained by individual end users. These unstructured repositories housed approximately 15TB of data
Todd has over 35 years of management and leadership experience in professional services, technology, and human resources. His background includes international company expansion into new markets, implementing growth strategies, and successful business start-ups in the U.S. He has architected client solutions for Fortune 100 and 500 companies in retail, service, utilities, oil and gas, government, and information technology sectors.
Lisa is a Principal Consultant in the Information and Data Governance practice with Access Sciences Corporation. Since 2006, she has worked with clients to deliver program assessments, strategic plans and roadmaps, change management strategies, policies, retention schedules, data map development, and taxonomies. Lisa has over 30 years of business experience, with a career covering lifecycles related to manufacturing, information technology, and information management.