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you want to define your needs, determine how the software can help, and find the system that does that best.
However, the process quickly gets complicated. Internal stakeholders have different priorities. Software vendors and the business speak different languages. And of course, every vendor insists that their software is “the only choice” for your organization!
It helps to have someone in the room who has been through this before. Access Sciences provides expert support for enterprise software selection and procurement. We specialize in simplifying the process, maximizing the return on your software investment, and reducing risk.
Our services begin by engaging stakeholders and users to develop and prioritize the right set of requirements. From there we help you to craft an effective RFP, navigate vendor responses, stage meaningful demonstrations, and validate your ultimate selection.
We analyze your technology, processes, and people to understand your organization’s existing operating environment.
Our consultants identify, vet, and prioritize requirements that support your unique business processes.
We help you understand how the market can address your requirements.
We craft effective RFPs and evaluate vendor responses to identify the solution that best fits your requirements.
Our team serves as the translator between requirements and solution functionality, identifying gaps, and holding vendors accountable.
We provide subject matter expertise as part of your procurement processes.
We create a level playing field by specifying a pilot in sufficient detail.
We help keep your organization aligned, engaged, and informed throughout the procurement process.
The most common mistakes we see are an ineffective set of requirements and too little engagement with the potential users of the system. Requirements analysis is one of the most difficult aspects of the software selection or development process. Many organizations try to take shortcuts, whether it be adopting someone else’s requirements, trying to express requirements on behalf of their users, or assuming they can figure out the requirements as the system is deployed. Any of these approaches will result in requirements that fall short of the goal, which is to accurately reflect the users’ needs and voice.
Harris County, Texas, is the most populous county in Texas and the third-most populous county in the United States. Houston, the largest city in Texas and fourth-largest city in the United States, is the county seat.
In recent decades, the City of Seattle has experienced exponential growth. With more than 10,000 employees spread across 36 agencies, providing services to over 3,800,000 metro area residents is a daunting challenge that increasingly dependent on accurate, timely, and accessible information and records.
The Brownsville Public Utilities Board (BPUB) was formally chartered by the city of Brownsville in 1960 to provide end-to- end electrical, water, and wastewater services to its customers in the rapidly growing Rio Grande Valley region of Texas. That is a big agenda for the City-appointed seven member Board and the 600 employees who make up one of the largest municipally-owned utilities (MOU) in the state and country.
Michael Boses is a Principal with the Technology practice. He is a content technology expert whose experience bridges technical design and business process improvement. Michael’s track record includes the leadership of numerous large-scale projects in government and industry and the co-founding of two software companies.
Josh Quintero is a Consultant with Access Sciences. Since joining the company in 2013, Joshua has gained experience in a variety of industries and settings. Josh has hands-on experience setting up physical and electronic file plans, managing records transfers and destruction, performing quality assurance, and managing indexing operations.