TECHNOLOGY PROCUREMENT

Access Sciences provides expert support for enterprise software selection and procurement. We specialize in simplifying the process, maximizing the return on your software investment, and reducing risk.

HINDSIGHT 20/20:
PROCUREMENT
HOW TO GET WHAT YOU NEED

Now that your organization has decided to invest in a new technology solution for Enterprise Content Management, it’s important to help ensure that you procure the right tool for the job. These systems are a major investment in both time and money. Many organizations spend hundreds of thousands of dollars only to find that it doesn’t have the functionality promised or assumed, and that the software will go unused.

A red semi-truck on a rural highway with overlaid text about technology procurement and Josh Quintero.

Current State Analysis

We analyze your technology, processes, and people to understand your organization’s existing operating environment.

Requirements Development

Our consultants identify, vet, and prioritize requirements that support your unique business processes.

Software Market Capabilities Summary

We help you understand how the market can address your requirements.

RFP Development and Evaluation

We craft effective RFPs and evaluate vendor responses to identify the solution that best fits your requirements.

Demonstration Planning and Facilitation

Our team serves as the translator between requirements and solution functionality, identifying gaps, and holding vendors accountable.

Contracting Process Support

We provide subject matter expertise as part of your procurement processes.

Pilot Project Definition

We create a level playing field by specifying a pilot in sufficient detail.

Change Management

We help keep your organization aligned, engaged, and informed throughout the procurement process.

THE ULTIMATE GOAL

Not just manage the procurement process, but to give you a running head start that helps make your enterprise software project a success.

A woman smiles at her smartphone, discussing technology procurement.

You Asked:

 

What are the most common mistakes that organizations make when procuring enterprise software?

The most common mistakes we see are an ineffective set of requirements and too little engagement with the potential users of the system. Requirements analysis is one of the most difficult aspects of the software selection or development process. Many organizations try to take shortcuts, whether it be adopting someone else’s requirements, trying to express requirements on behalf of their users, or assuming they can figure out the requirements as the system is deployed. Any of these approaches will result in requirements that fall short of the goal, which is to accurately reflect the users’ needs and voice.

Success Story:

Public Sector Expertise Drives Harris County ECM Selection

Harris County, Texas, is the most populous county in Texas and the third-most populous county…

Success Story:

System-less In Seattle

In recent decades, the City of Seattle has experienced exponential growth. With more than 10,000 employees spread across 36 agencies, providing services to over 3,800,000 metro area residents is a daunting challenge…

Success Story:

A Record-Setting Strategic Plan

The Brownsville Public Utilities Board (BPUB) was formally chartered by the city of Brownsville in 1960 to provide end-to- end electrical, water, and wastewater services…

Solving Business
Challenges

Each organization has unique challenges and opportunities. Let’s talk about yours.