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Records Management

Office Move Drives Physical Records Cleanup

Everyone Has to Move

Working in the same building for so many years, employees of the Portland Bureau of Transportation (PBOT) had amassed volumes of paper.  With an impending move into a smaller building, employees had to take a long hard look at what they could actually take with them.

Information Management Drives Safe and Compliant Operations

After decades of haphazard information management practices and growth by acquisition, the downstream division of this integrated energy company needed a fresh evaluation of its information management strategy and portfolio, and a plan to address the findings.  

$2,000,000 Savings Realized due to Access Sciences’ Diligence

The Louisiana Department of Transportation and Development had a problem...Hurricane Katrina clean up-related expense records could not be located.  Without these records, the agency was faced with reimbursing FEMA $2,000,000 unnecessarily. 

Canadian Utility Company Realizes Operational Cost Savings with New Technical Records Program

What is the Real Value of Technical Records?

Records management programs tend to focus on the legal consequences of not keeping records that should be retained, or retaining records that should be destroyed.

User-Centered Design Paves the Way for Adoption and Compliance

Lack of trust in records management system resulted in copy proliferation

It was difficult to find information using this client’s records management system.  What records were and were not available in the system was unknown. Most users did not trust it, and relied on copies they kept in paper files, shared drives or hard drives.

Problems Managing Technical Records? Start Here.

How bad is it?

In addition to satisfying legal and regulatory requirements, accurate technical records can save a company hundreds of thousands of dollars in material and equipment costs, eliminate hundreds of hours of rework, and in some cases, have significant safety implications. 

Out of the Box Thinking for . . . Boxes

 Storing physical records can be a straightforward affair. You identify what you can dispose, what you need to keep onsite, and what can be sent offsite.  But what if you can’t send your records offsite? Sure, you can find creative uses for all those boxes, e.g., ergonomic foot rests.  But how long before you run out of space for your employees as the boxes pile up?

1.2 Million Magnetic Tapes Identified, Classified, and Relocated

The Need to Move 1.2 Million Magnetic Tapes

With an expansive corporate headquarters under construction, this client discovered volumes of physical records and other media that needed to

Fortune 10 Company's Physical Records Identification, Classification, and Relocation

Not Enough Room for It All

As the move-in date approached for a new expansive corporate headquarters, it became apparent to this client that their new location did not have sufficient storage space for all of the existing physical records accumulated over decades of operation.

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