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Information and Data Governance

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Organizational data that is scattered and lacking in standardization is not only unable to facilitate success, it potentially hinders it. We can help design, implement, and deploy information management and governance programs that equip you to take full advantage of your information assets.

A core practice since nearly our inception in 1985, Access Sciences Corporation plans, designs, and implements “right-sized” records management programs to manage business processes and information assets for organizations of all sizes. These practical, scalable, custom-fit solutions increase employee productivity by making it easier to find the right information when needed; reduce operating costs associated with managing information assets; and manage risks associated with information life cycles, regulatory compliance, find ability, and discovery. 

Our consultants are experienced information management and governance professionals with deep subject matter expertise. We work closely with you to develop enterprise-wide information policies, classification schemes and taxonomies, records retention schedules, metadata models, or other governance structures to manage information throughout its life cycle, whether structured or unstructured, physical or electronic. These strategic tools equip you to take full advantage of the knowledge resources already at your disposal, leading to better operating decisions and outcomes.

We provide expertise to guide organizations in areas including:

  • Business Analysis and Strategy Development Business Process Analysis and Reengineering
  • Information Flow Analysis and Reengineering
  • Records Management Program Development
  • Information Governance Assessment, Strategy and Roadmap
  • Information Governance Compliance Audit Information Governance Business Case
  • Development and Monitoring
  • Information Governance Policy and Process Development and Deployment
  • Information Governance Support Network Design and Deployment
  • Information Governance Tools Evaluation and Recommendation
  • Metadata Model Development and Deployment
  • Records Retention Schedule Development and Updates
  • Records Retention Schedule Development and Updates - US and International
  • Security Model Development
  • Engineering Document Control Process and Program Design and Development
  • Taxonomy Development and Deployment - Enterprise and Local
  • Taxonomy Governance for the Enterprise from one Console

Access Sciences’ process for establishing information and data governance programs is time-tested to produce proven results:

  • 1 Plan
    Current State Analysis
  • 2 Design
    Future State Vision & Scope
  • 3 Develop
    Gap Analysis
  • 4 Roadmap
    Action Plan
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Data gathering and interview sessions are conducted with key stakeholders, user groups, support, and operations, to understand what to govern: governance groups, policies and rules, systems architecture, process and procedures, training and certification, and audit and metrics.

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Strategy and architecture groups are added to next phases of data gathering and interviews with key business stakeholders to understand current capability and the desired vision for information management.

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Using the results of the future and current state analyses, this report identifies the “gap” between the desired future state and realities of current information governance practices. This report helps to expose areas of inefficiency and highlight critical areas requiring additional controls, rules, standards, or structure.

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Based on the identified gaps, a work plan is delivered that outlines a prioritized set of activities to initiate immediate improvements in information governance.

 

With strong governance structures in place, we collaborate with your work groups and departments to develop unique information plans (such as file plans or information views) and processes that enable you to store and retrieve information quickly, and dispose of it when it’s no longer needed.

When it’s time to actually implement the information management program, the Access Sciences approach ensures that your personnel are fully prepared for it, and we remain engaged throughout the transition until your organization is ready to manage the program on its own.